Printing Complete Purchase Orders

Refer to Using Purchase Orders for general information and a list of field references. Purchase orders print using the forms management version only. There is no pre-printed form option available.

Once you have completed the purchase order you will be able to print the purchase order. What prints on the purchase order will vary based on the purchase order type, and the settings for each type in Purchasing Options and Item Info.

Note: Setting the flags to the Print? questions in Purchasing Options gives the user the options to print or choose from a set of other print options.

Available fields are:

Header

• Purchase Order – The purchase order number 
• Date – The purchase order received date
• The payment due date, based on the terms assigned to the purchase order
• Purchased from – The vendor name, address, and primary phone number
• Ship to – The name and address, based on the location entered in the purchase order header. If the location is blank, the ship to address will be the company’s address based on the Net•Yield license registration information.
• Printed – The date and time the purchase order was printed
• Expected – The expected purchase order arrival date
• Received – The received date if received
• Buyer – The buyer ID
• Reference Number – The vendor invoice number 
• Freight Costs – Prepaid, or collect
• Shipping Carrier – Freight on board (FOB) and carrier assigned to the purchase order

Purchase order line items

• Quantity Orders – The quantity ordered and unit of measure 
• Product description
  • Item ID and name
  • Physical location
  • Line text
  • COOL
  • Lot number
  • Slot number
  • Ordered quantity on lot
  • Pricing quantity on lot
  • Stocking quantity on lot 
  • Weight on lot
  • Unit purchase cost on lot
  • Item info lot attributes
  • The old item ID
  • Tally line
• Pack – Stocking unit of measure description 
• Quantity Purchased – The received quantity
• Price per unit – The unit cost based on the invoicing unit of measure
• Extended Price – The total value of the purchased quantity

Note: In purchase orders a "___" will proceed any field that was not entered (item info, lots, COOL, etc.). Receiver copies will have underscores for the quantity to inventory.

The unit cost and extended price columns are replaced by the quantity to inventory on receiver copies of the purchase order.

The purchase order lines are followed by the message line.

If total and pallets are set to Y (Y=yes) in Purchasing Options and User Options and tote and pallet information was entered on the purchase order or there is a balance with the vendor the tote/pallet in and out and balance will print after the message lines.

Message box

• Weight – The total pounds received 
• Terms description
• Payment due date
• Total dollar value of purchase order 
• If the additional charge is for the same vendor on the purchase order, the additional charge will print on a separate line with a grand total for the vendor
• Purchase order messages as defined in Purchasing Options - Messages.

• If the purchase order is a settlement purchase order:
  • Subtotal by item ID
    • Count – The number of items received
    • The total vendor weight received
    • The total quantity received
    • The total variance
    • The variance percentage based on the vendor weight
    • The total pounds received if the receiving unit is "each"
    • The grand total of the total count received, vendor weight received, quantity received, variance, variance percentage, and the total pounds received if the receiving unit is each.

• Additional charges
  • The ledger account and cost center the charges are distributed to 
  • Cost adjustment type
  • Allocation method
  • Total per cost adjustment type
  • Total additional charges
• Footer – Either the image or footer notes for the purchase order form.

For more information on the Receiving Purchase Orders option see Receiving Purchase Orders.

Security Required : Purchasing - Complete Purchases